Marcellus, New York Village Office
Resolutions, Laws, Hearings
In addition to these responsibilities, the Clerk has a variety of duties, too numerous to list,
assigned by specific state laws. Generally the Clerk is responsible for the timely filing,
publication, and posting of notices relating to resolutions, local laws, public hearings and
referenda. He or she must maintain a sign board on which public notices are displayed. The
Clerk notifies the proper state and municipal officials, as required by law, of certain village
business, such as a change in the village name or boundaries. The Clerks office usually is
designated to receive formal notices for filing, such as certificates by the state or an affidavit
by a person with a claim or account owed by the village.
Records, Notices, Elections
The clerk's office also serves as the central repository of records of interest to the village and
its residents. Agency and department reports are filed with the clerk, and copies must be kept
in the clerk's office.
Petitions requesting referenda must be filed in the clerk's office, and the clerk has
certain duties regarding the posting of notices of referenda and informing the public of dates,
times, and polling places. Maps of the village showing streets, corporate boundaries, local
improvements, sewer,drainage and water systems are filed in the clerk's office.
The Clerk is also responsible for filing petitions for candidatesfor village offices, oaths and
affidavits of eligibility from office-holders, election notices, election returns,
zoning maps and
many other records. The Clerk's office is equipped and staffed to provide the general public,
both resident and nonresident, with information on many subjects related to local government,
services available, village legislation, and state laws enforced by the village.
to the departments of village government. The Clerk must necessarily be familiar with all village
departmental operations and officers.
Village Attorney
The Village of Marcellus employs a lawyer to serve as Village Attorney and provide legal services
for the village. This is a part time position and the duties of the Village Attorney are not specifically
set forth by statute. The Village Attorney, however, works closely with village departments, officers
and bodies, especially the Board of Trustees. The specific services which the village attorney
performs are assigned by the Board and include:
Accounts Payable Clerk
Prepare and transmit orders to pay all claims for payment that have been audited by the Board of Trustees
Maintain an inventory of all materials and equipment
Conclusion
The offices of Village Clerk and Treasurer are
funded by local taxes and fees and other revenues
collected by the Clerk and Treasurer.
In the Village of Marcellus, the village office staff
consists of two full-time individuals, the Clerk and
Treasurer and an Accounts Payable Clerk
who is a part-time employee.
The Mayor appoints individuals to these positions,
subject to the approval of the Board of Trustees.
Further duties
Although criminal prosecutions generally are handled by the Onondaga County District attorney,
the Village of Marcellus Attorney also may prosecute violators of specific village ordinances or
any person accused of committing an offense, infraction, or criminal act within the village.
Office Of the Clerk
6 Slocombe Ave., Marcellus, NY 13108
315-673-3112
Hours: 9am - 5pm Monday - Friday
In addition to having a mayor and a board
of trustees, every village in New York state
is required to have a Treasurer and a Clerk.
The Village Clerk is appointed by the mayor,
subject to approval of the Board of Trustees.
The clerk at the present time is Dawn O'Hara,
appointed to that position in 2008 after being
Deputy Clerk since 1995.
Preparing legal notices, contracts and opinions
Acting as local bonding counsel
Providing services in connection with the acquisition of
easements and title to real property, including
negotiations with property owners
Preparing local laws, ordinances, and resolutions
Representing the village in litigation in eminent domain,
assessment, and other cases, including appeals
Consulting with village officials, employees, and
members of the public regarding matters involving the
village
Attending meetings of the zoning board of appeals,
planning board and town board and preparing legal
notices and opinions for them
Reviewing insurance coverage
Giving legal advice in contract negotiations
Act as clerk of the Board of Trustees and of each board of village officers and keep a
record of each board's proceedings
Keep a record of all Village Resolutions, ordinances and local laws
Have custody of the corporate seal, books, records and papers of the Village and all
the official reports and communications of the Board of Trustees
Produce official records on demand of any person during office hours set by the Board
of Trustees and certify proper copies of those records
Keep an indexed record of all written notices received reporting a defective, unsafe,
dangerous, or obstructive condition in the village streets and sidewalks and bring each
notice to the attention of the Board of Trustees at the next board meeting
Perform other duties not inconsistent with the office as determined by resolution of the
Board of Trustees
Prepare and issue all utility billings
Have custody of all village funds
Prepare and issue all tax billings
Keep accounts of all receipts and expenditures
Audit the village finances annually
Pay out money owed by the village when the debt is
properly documented and approved
Prepare an annual budget in coordination with village board
Be responsible for the management and administration of
the budget and for generally ensuring adequate funding of
village functions
Project expenditures and revenues for the
fiscal year
Village Clerk
Dawn O'Hara
James F. Dwyer
Village Office
Established 1853
Treasurer
Julie Brissette
Serve as a guardian of village finances, trying to improve the efficiency and economy
of village operations
Supervise the bidding procedure and award the contract to the lowest bidder
Perform other duties consistent with the office and authorized by the board
of trustees
Collect taxes and assessments of the village
Accounts Payable Clerk
Karen Heyde